Minutes of a meeting of the Parish Council held on

             Wednesday 11th June 2014 at 7.30 p.m. in the Cator Hall.

Present: Mr R Howes, Mrs J Chow, Mrs M Curry, Mr L Haslam, Mrs S Wilson, Mr R Brown, Cllr R Jackson(NCC), Cllr B Laughton (NSDC) 11 Parishoners and 3 guests from Bilsthorpe.

Apologies:Mr P Lambert.

1.Councillor’s Declarations of Interest:

The Chairman reminded Councillors that if they had interests in any agenda items they needed to declare them at this point.


The Minutes of the meeting held on 14th. May were circulated prior to the meeting. It was proposed by Mrs S Wilson, seconded by Mrs J Chow and agreed unanimously that these be signed as a true record.

3.Matters Arising:

3.1:Report on discussions about extension of Cator Hall Lease. Mrs Wilson told the meeting that along with Mrs Curry and Mrs Chow she had met Mr Nigel Spraggins of the Diocese of Nottingham and Southwell , the owners of Cator Hall and talked both about extending the lease or alternatively the possibility of the Parish Council buying the Cator Hall outright. Mrs Wilson believed there was a positive response to the latter suggestion and Mr Spraggins is to consider the proposal, get a valuation of the hall and make contact again. If the alternative of a lease extension were to be taken the group were told the rent would increase.

3.2:Design of Questionaire about Community Fund: It was pointed out that Mr Lambert was supposed to be working on this and he was absent though other Parish Councillors pointed out that anyway it would be sensible to wait until results of the Cator Hall negotiations were known so that the whole village could be made aware of the facts before being asked for their opinions.

3.3:By-Way 25Modification Order Update: Everyone had received copies of the objection letters submitted to the Planning Inspector.

3.4:Environmental Weight Limit:

The Clerk told the meeting that he had received two complaints from Parishoners that lorries were ignoring the new restrictions to travel through the village apparently to the chicken farm on Kirklington Road and what would be done. It was agreed to put a contact number for Parishoners to ring to report lorries ignoring the restriction in the Eakring Echo and to contact the chicken farm direct.

3.5:Wind Turbines: Mrs Wilson reminded the meeting that Ben Pollock of Bilsthorpe Wind Turbine Ltd will be attending the next meeting to answer questions about noise and flicker but that these must be submitted prior to the meeting.

4.Public Questions and Comments:

1.There was a long discussion on the Community Funds. It was pointed out that many people did not know what was going on about how much money was available and what it was proposed to spend it on even though it was pointed out that Parish Council meetings were open and the minutes published and it was agreed that a newsletter would be published regularly.  

2A Parishoner asked if every home would receive the leaflet detailing the options for spending the Community Funds and a vote. Also would there be an open question for suggestions for other ideas? Mr Howes said this had been agreed and it would be followed by a village meeting.

3A Parishoner stated’ the Community Fund was crucial for the village and should be a joint decision of the village.’ He asked if it could be split or had to go on one project and was told it could be split but it must last and should not be diluted.

4.A Parishoner stated he was sad to  say Eakring looked a ‘scruffy’ village with the verges uncut. Cllr Jackson said that he believed that NCC now did the maintenance in house and had cut back from the previous 4 times a year. It was pointed out that other local villages had had their verges cut and maybe we should look at getting money from NCC and employing our own contractors. Another Parishoner pointed out the safety aspect at road junctions where overgrown verges made it dangerous for cars and he had had to cut the verges himself.

5. It was pointed out that the 7.5 ton Weight Limit sign outside National Grid is obscured by an overgrown hedge.

6. An over large BT  manhole  cover at the junction of Kirklington Road, Church Lane  was pointed out as an obstruction on a verge.

7. The Bus Stop at Triumph Road is causing difficulties as Mansfield bound passengers are being asked to board from the narrow, grass verge opposite the newly sited both ways stop outside Ivy Cottage rather than the safer traditional place, the old Post Office. Cllr Jackson agreed to follow up on this.

8. It is believed that NCC  have produced extra evidence to submit to the Planning Inspector for the August Enquiry.

8. Parishoners pointed out the difficulty of hearing Parish Councillors and they agreed to speak louder.

5.County/District Councillors:

5.1:.Cllr Jackson said he would pass on to NCC that  Eakring were unhappy about the verge cutting.

5.2: Cllr Jackson agreed to contact Stagecoach regarding the bus stop issue.

5.3Cllr Laughton revealed that there is to be a consultation on Boundary changes for constituencies.

5.4: Cllr Laughton said there are to be pedestrian changes on the A614 at the Mickledale Lane junction.

5.5:Cllr Laughton had raised the prospect of an increase in the 50m.ph speed limit on the A614 but not likely to happen as fear of more accidents.


6.1:NSDC: Consideration of Extra Insurance: Libel and Insurance Cover

 premium for 2014-15- £26.50: After discussion it was proposed by Mrs S Wilson, seconded by Mr R Howes and agreed unanimously to take this cover.

6.2:Lightsource Ltd: Offer of Community Benefit Payment: The Parish Council discussed the offer of a Community Benefit Payment of up to £35,000 subject to signing a ‘standard community benefit deed and Bribery Act 2010 compliance form’ but there being no commitment to support the planning application. It was proposed by Mr r Brown, seconded by Mrs S Wilson and agreed unanimously to take up the offer.

6.3:Items Circulated

a.NCC: Notts Minerals Local Plan: Additional Consultation on Sand and Gravel Provision-updated poster and consultation 14 May- 11 July.

b.Planning Inspectorate: Acknowledgement of letter of 15 May receipt of statement of case.

c. Notts Fire and Rescue: public Consultation on NFRS proposals.

d.NCC: Literary Volunteers poster.-displayed.

e.NSDC: Items to be Considered at Planning Committee-10 June.

f.NALC: Announcement of new Vice President.

g.NALC: Consultation on Underground Drilling.

h. NALC: Light up the Light in Support of Marie Curie Nurses.


7.1:Installation and operation of a solar farm and associated infrastructure, including

      photovoltaic panels, mounting frames, inverters, transformers, substations

      communications building, storage building, fence and pole mounted security

      cameras for the life of the solar farm.

      Land to North of Eakring Road Eakring.

 This application was discussed. A query raised as to if it would be able to be seen from the village received a negative reply as it was believed it would be screened by a hedge.A vote took place.

For 2 (Mr Howes, Mr Brown) Against 4 Absent 1 (Mr Lambert).

7.2:Proposed Development (lodged with NCC for Consideration)

      Remove and temporary storage , 75,000 cu.m. of colliery spoil from lagoon 4,

      prior to the removal off site of approximately 40,000 cu.m. of coal material;

      and any red shale arising from the works to be either used on site or exported.

      Bilsthorpe disused colliery, Eakring Road, Bilsthorpe.

This planning issue was moved forward in the agenda on the evening and dealt with as part of

County/District Councillors and in addition the Chairman allowed guests from Bilsthorpe to make a contribution.

After initial discussion the Parish Council realised that some Councillors had not had the opportunity to study the CD of plans provided. It was resolved to request an extension of time to return comments ( both the Clerk and Cllr Laughton will contact NCC with this request) and have a planning meeting when all Councillors have had the opportunity to study the plans.

8.Cator Hall:

8.1:Mr Brown gave a report of Cator Hall activities. The good news being that there was c. £5000 in funds but the roof repairs still needed to be carried out. The planned maintenance day had not taken place.

8.2:The group who had been to see Mr Spraggins reported that during their meeting he asked what progress had been made with repairing the wall behind the Cator Hall and they had not been able to give him any answer as to a likely timetable. The Clerk was instructed to write to the owners of the wall to ascertain their intentions.

8.3:The Clerk told the Meeting that he had been informed by Mr Martin that the flag outside the Cator Hall required a new ring weight. One could be purchased from The Hampshire Flag Company for £24.50 plus VAT plus delivery. It was proposed by Mrs Wilson, seconded by Mr Haslam and agreed unanimously to order the ring weight.

8.4: The Clerk said that Mrs Davey who tidied the telephone box on a regular basis had put forward the suggestion of painting the crown on the box gold in line with many other boxes. Councillors praised the work Mrs Davey did and agreed with her suggestion and would pay for the paint if the job was carried out.

9. Recreation Ground:

The grass is ready for cutting. Mr Haslam agreed to carry out an inspection with the Clerk.

10. Accounts:

10.1:Accounts for payment approval:

                       Clerk’s Salary                                                                                 £ 231.92

                       Office Sundries                                                                              £   25.67

It was proposed by Mrs S Wilson, seconded by Mr L Haslam and agreed unanimously that these accounts be paid.

10.2:The Clerk explained the figures on the External Audit- Accounting Statements 2013-2014. These were approved and signed by the Chairman and Clerk on behalf of the Parish Council.

10.3:The Clerk read through the Approval of Audit Governance Statement 2013-2014 and the Parish Council filled in the form which was then signed on their behalf by the Chairman and the Clerk.

11. Other Agenda Items:

11.1: Update on tree planting: Mr Haslam explained that some trees had been planted on the green lane near Swish Lane and others in the Churchyard. It was agreed that later in the year would be the best time to plant any remaining trees and Mr Haslam agreed to lend a hand.

11.2: Update on Illustrated Eakring Signs: Mrs Curry said that she now had some companies which she could contact for quotes.


The Meeting closed at 8.50 p.m.


David Ottewell