Minutes of a meeting of the Pairsh Council held on

    Wednesday 12th September 2012 at 7.30 p.m. in the Cator Hall.

Present:Mrs M Curry, Mr L Haslam, Mr R Brown, Mrs, S Wilson, Cllr A Stewart and 2 Parishoners.

Apologies:Mr R Howes, Mr P Lambert.

Resignations:A letter was received from Mr R Neale resigning from his position of Parish Councillor with immediate effect. The Clerk explained the procedure for informing the Returning Officer of the Vacancy and the events that would follow.

Minutes:The Minutes of the meeting held on 13th June were circulated prior to the meeting. It was proposed by Mrs S Wilson, seconded by Mr L Haslam and agreed unanimously that these be signed as a true record.

Matters Arising:

1.Snow Warden’s Equipment from NCC –Winter 2011-2012: The Clerk reported that this had now arrived.

2.Licence for Memorial Seat: Steven Baker ( Solicitor for NCC) has contacted the Parish Council to say that a licence is not required for the structure.

3. Oil Patch Warrior Statue: Mr Haslam informed the meeting that he and Cllr Stewart had a meeting arranged with Bryan Ashford (National Grid) on 13 Sept.

County/ District Councillors:

1.Mrs Curry raised the problem regarding increased HGV’s on both Caunton Road and Kirklington Roads. Cllr Stewart agreed that he had observed a large number of NCC vehicles on Caunton Road since the opening of the new Depot. He said that a ‘Road Unsuitable for HGV’s’, sign although it would only be an advisory sign not a statutory one, might be the answer. The Parish Council pointed out that it would need to be positioned near Bilsthorpe where Eakring Road joins Bilsthorpe Road to be most effective and Mrs Curry asked if another sign could also be placed at the Caunton end of the Caunton Road.

2. Cllr Stewart talked about the need for improving Broadband reception in rural areas. Mrs Wilson said that local updating work at the exchange, due by the end of this year, might be a start.

Mrs Curry noted the poor mobile reception in and around Eakring


1.NSDC.Parish Conference 1 Oct: Names of Delegates: Mrs Curry,Mr Haslam.

2.Audit Commission: Appointment of external auditor from 2012/2013: Notice that Grant Thornton UK LLP have been appointed external auditors for Eakring PC for 5 years from 2012/2013.

3.NSDC. re Localised Council Tax Support Scheme Consultation/Council Tax Base- incl questionnaire .

4. NALC. AGM : Appointing Delegates,nominations for Officers

5.NSDC. Citizen of the Year Form.

6.NCC. Superfast Broadband for Notts Campaign.

Items Circulated:

1.NSDC.re. Code of Conduct and Standards.

2.Browne Jacobson: Say Yes to Newark Hospital: proposed judicial review of NHS Nottinghamshire County.

3.NSDC. Housing Needs Survey for Residents over 50 and poster.

4.NCC. Great Notts Bike ride

5.NSDC.Standards Training Course.

6.NSDC.Items to be Considered at Planning Committee 10 July.

7.Eon Cycle Live Nottingham and the Great Notts Bike Ride 13-15 July

8.Clerks and Council Direct July 12.

9.Notts Fire and Rescue Service ‘Response’ magazine Summer 12.

10.NSDC.Items to be Considered at Planning Committee 7 Aug.

11.NSDC. Standards Training Course 20 Sept.

12.RCAN. New Rural Officer introduction.

13.NCC. Seasonal Decorations- Christmas 2012/2013.

14. Newark Healthcare Review – Judicial Review.

15.NSDC. Register of  Electors Annual Registration + poster.

16.NSDC. Review of Statement of Principles for the Gaming Act 2005.

17.NCC. Seasonal Decorations Applications 2012.

18.NSDC.Register of Disposable Pecuniary Interests.

19.NSDC. Feast of Notts Charity Fund Raising Event 27 Sept.

20. NSDC. Items to be Considered at Planning Committee 4 Sept.

21. NCC. ‘You Could Foster’poster.

22.Clerks and Councils Direct -Sept 12.


                            Application Number 12/01091/FUL

                            Householder application for a first floor extension

                            The Coach House, Kirklington Road, Eakring

                            Circulated and returned 21.8.12

                            For 5 Against 2


 The following decision notice has been received:

                            Application Number 12/00802/FUL

                            Erection of single storey buildings and ground mounted

                            apparatus connected with the establishment of an above

                            ground training facility (AGI)

                            Eakring Lodge National Grid transcl Plc, Kirklington Road, Eakring

                            Application Permitted Full Planning Permission 2.8.12.


Mrs Curry said that it had come to her attention that information concerning a recent National Grid planning application had not been provided to the Parish Council in written form when they considered the merits of the application but the information had subsequently appeared on the NSDC planning website. The Parish Council felt that this was unacceptable and decided to write to the Head of NSDC Planning Department to explain their concerns as they require full information to make informed decisions.

Cator Hall:

Mr Brown reported that repairing the retaining wall did not now appear to be the responsibility of the CHMC. They were however planning to renew all the drains (cost c.£2500). Quotes were being sought for repairs to the wall at the front of the Cator Hall grounds. The Meeting agreed with Mrs Curry’s suggestion that she approach Blackwells for assistance with this project.

Mr Brown was able to announce an exciting development; the opening of a monthly Youth Club for teen years from the end of September.

Recreation Ground:

The Clerk told the Parish Council that over the Summer break completion of the lease with Central Networks ( for access over the Recreation Ground to the adjacent field where a new sub-station is to be sited) took place and the cheque was banked.

The field is being mowed regularly. Mr Haslam said he would arrange for the scrub to be moved back on the east side.


Details of the letter from the external auditors, Clement Keys, approving the Audit 2011/2012 were given by the Clerk.

                         Jubilee Fund  (Wellow Properties)                                                                     £ 34.00

                         Jubilee Fund  (Di Martin)                                                                                   £ 82.03

                         Jubilee Fund  (J Chow)                                                                                       £ 16.20

                         Jubilee Fund  (Forestry Commission)                                                                 £100.00

                         Jubilee Fund  (CHMC)                                                                                       £ 90.00

                         Jubilee Fund  (M Coleman)                                                                                £15.00

                         Jubilee Fund  (M Curry)                                                                                     £  8.41

                         Jubilee Fund  (P Lambert)                                                                                  £246.04

                         Jubilee Fund  (C Haslam)                                                                                   £  37.78

                         Clerk’s Salary (Jul-Sep)                                                                                      £224.30

                         Office Sundries                                                                                                   £  16.89

                         Audit Fee                                                                                                            £180.00

                         Cator Hall Insurance                                                                                           £669.03

It was proposed by Mr L Haslam, seconded by Mrs S Wilson and agreed unanimously that these accounts be paid.

Any Other Business:

1.NCC. Winter Offers of Assistance to Parish Councils: The Parish Council considered the options on offer from the County Council and decided to ask for the five free bags of salt but not to purchase any of the other things.

2.Choice of Trees from West Coast Network Services: After debate it was decided to request 16 oak trees and 16 lime trees.

3.Jubilee Fund Surplus:

a) The Parish Council agreed unanimously to make a grant of £100.00 to the Jubilee Fund.

b) Mr Haslam as Chairman of the Jubilee Committee, and the Clerk said that the accounts for the  Jubilee activities had been balanced and £473.29 remained. Discussion followed over what to do with the extra money. It was proposed by Mrs Curry, Seconded by Mr Haslam and agreed unanimously that £400.00 be donated to the CHMC and £73.29 to St Andrews PCC specifically for the new Youth Club.

4.Adoption of New Code of Conduct:

The Parish Council agreed unanimously to adopt the model Code of Conduct as supplied by NSDC including the minor amendments to paragraphs 2.5 and 3.3. The Clerk pointed out that one of the regulations of its adoption was that  the Parish Council needed to publish it on the notice board. Councillors were also given a copy of the new Register of Members Interests. The differences from the old register were pointed out. The need to fill it in quickly was emphasised as was the fact that registers would be published.

5.Footpaths: Concerns about blocked footpaths, particularly No. 27 and No.5, have been raised


There being no other business the meeting closed at 8.30.p.m.


David Ottewell