Minutes of a meeting of the Parish Council held on

Thursday 15th February 2018 at 7.30p.m. in the Cator Hall

Present:Mr R Brown ( Acting Chairman), Mr T White, Mr J Pennicott, Mr R Ford, Cllr J Peck (NCC) and 10 Parishoners.

Apologies:Mrs M Curry, Mr J Curry, Cllr L Tift(NSDC)

1.Councillors’Declarations of Interest:

1.1: Mr Brown explained his interest in item 8.2.


2.1:The minutes of the meeting held on 13th December 2017 were circulated prior to the meeting.It was proposed by Mr T White, seconded by Mr R Ford and agreed unanimously that they be signed as a true record.

2.2: The minutes of the meeting held on 10th January 2018 were circulated prior to the meeting. It was proposed by Mr J Pennicott, seconded by Mr T white and agreed unanimously that they be signed as a true record.

3.Matters Arising:

3.1:Bilsthorpe Incinerator update: Nothing to report.

3.2:Wind Farm update:Mr Brown said the first cheque was now banked.

3.3:Results of ECO Homes Planning Appeal: Mr Brown explained that the results of the Planning Inspectorate  judgement were to grant Planning Permission for the development. Newark and Sherwood District Council however were unhappy with the result and are planning to seek a judicial review. The Parish Council discussed the issue and believed that the majority of local residents had indicated theywere in favour of the scheme and that going to judicial review would be costly and a waste of taxpayers money. Mr Brown asked if the Parish Council were in favour of sending a letter to NSDC to this effect. For 3 Against 1(Mr White). It was agreed that Councillors would compose the letter.

4.Public Questions and Comments:

4.1: A Parishoner enquired that in view of the rubbish around the village roads, would the Parish Council be organising another Village Litter Pick in the near future. The Chairman replied that they would be happy to do so, though it would be nice to welcome some new volunteers from the village residents to join those few regulars who always supported the event.Saturday 10th March from the Cator Hall was chosen for the event. Clerk to contact NSDC to order black bags and collection of full bags and place advert in Eakring Echo.

4.2: A Parishoner pointed out that many villages had illustrated name signs which looked very welcoming. It was mentioned that Eakring Parish Council had held a competition a design a sign and two residents had won prizes.Mr Brown said that at the time it was found having the signs made would be quite expensive. The Clerk said he believed Mrs Curry still had the winning entries and Councillors said they could look at the project again.

4.3: Comments were made about the number of verges being driven over and parked on.

4.4: The issue of dog fouling was discussed. Some Councillors believed that the provision of red dog bins in certain locations could help. It was agreed that the Clerk should get costings of how much to empty a bin per annum and how much to buy a bin so that an informed discussion could be held at the next Parish Council meeting.

5.County/District Councillors:

5.1:Verges at Kirklington Road/Side Lane: Mr Pennicott explained that some people were finding it difficult to drive out of Side Lane on to Kirklington Road due to an overgrowing verge . He wondered if this should be part of the NSDC verge cutting programme? Cllr Peck said he would investigate.

5.2:Condition of road from National Grid to A617: The concerns of a number of Residents and Visitors to the village about the state of the surface of this road and the pot holes along its edge were mentioned to Cllr Peck.

5.3:Cllr Peck commented that he sympathised with the problems being experienced in Eakring regarding verges but NCC Highways had no powers to stop people driving up kerbs and parking on verges.

5.4: Cllr Peck said NCC were consulting on cutting verges only once a year which he was against.

5.5: Cllr Peck said that fracking appeared to be getting ever closer with seismic testing now in Sherwood Forest.


6.1:Correspondence at Meeting:

a:Cutting down Trees in Eakring: The Parish Council received an Email from a concerned Parishoner who believed that too many trees were being cut down in Eakring. She accepted that generally this was being done‘legally’with permission from NSDC but felt that in a Conservation Area trees should be protected. A second Parishoner sent an Email in support. The Parish Council discussed the issue and agreed that too many trees were being lost in the village.It was decided to write to NSDC to express the Parish Council’s concerns.

b. The Clerk read out a letter from the new Parish Council Solicitor. Mrs P Tillcock of Foys Solicitors, Worksop. The Parish Council authorised the Clerk to sign on their behalf their terms and conditions of business.Mrs Tilcock had made a Land Registry application regarding Green Lane and the Parish Council authorised the Clerk to sign this on their behalf. (A cheque for £20.00 is in Accounts section).

c.Sherwood and Newark CAB:Grant Aid Application 2018/2019. The Clerk pointed out that an allocation had been made in the Precept and that last year’s payment was due. It was agreed to pay this next month.

d.Tree Works: Jaleno,Church Lane.

6.2:Correspondence Circulated:

a.NSDC:Planning Committee: Agenda 16.1.18.

b.NALC: Diversity Commission.

c.Nottingham City Council:WW1 Centenary Roll of Honour Memorial Project.

d.NSDC:Register of Interest Forms update.


The following planning application was received:


We propose to remove a 14m section of hedgerow to facilitate access.

National Grid Transco Plc,Kirklington Road, Eakring.

Circulated and returned 5.2.18.

 For Yes. Against No.

The following decision notice was received:


Householder Application for Single Storey Rear Extension(Retrospective)

16,Triumph Road, Eakring

Application permitted Full Planning Permission 4.1.2018.

8.Cator Hall.

8.1:Mr Brown, as the Cator Hall Representative, reported that the CHMC had paid for the wall survey and to have the garden done over and at present were looking for a cleaner.

8.2: Update on information about the wall between the Cator Hall Land and the Rectory Land.The Acting Chairman explained the ‘saga’ of the wall and confirmed that the Parish Council were now in possession of documentary evidence that the wall belonged to the owners of the Rectory who were responsible for its upkeep.Mr Brown then reminded those present he had declared an interest and thus absented himself from the meeting. Mr Pennicott was selected by the remaining Councillors to take the Chair. After discussion, Mr Pennicott made the observation that he now believed the Parish Council should take a chance and buy the Cator Hall and therefore proposed that the Parish Council reopened negotiations with the Diocese.Mr Ford said that although he was worried about spending public money in this situation he had come round to the idea that we ought to open negotiations with the Diocese to reduce the price and would second the proposal.The proposition was passed unanimously. Mr Brown rejoined the meeting and took over as Chairman.

8.3: Mr Brown pointed out that the Cator Hall Committee had tendered their resignations from the end of March and a new committee would be required. Discussion took place on this and it was mentioned that each user group should be sending a representative to serve on the committee which would boost numbers.

9.Recreation Ground:

9.1:The Chairman of the Playing Field Committee was absent so unable to supply his report.

9.2:Discussion of transfer of turbine money to Playing Field Committee: Mr Ford said he had spoken to Mr Sweeney, Chairman of the Playing Field Committee, who had expressed his hope that not only the first,£22,500 of the turbine money but also the other two years received so far could be transferred to the Playing Field Committee Funds.Councillors indicated that once audited accounts had been received they would be able to transfer the money.

10.Mompessons Cross:

10.1:The Clerk reported that he had spoken to the Footpaths Officer, Matt Duckworth, who hoped to have an extra plank in place on the bridge before the end of the financial yearThe damaged saplings, reported last month, remain in place.


Accounts for payment:

   Foys Solicitors-Green Lane Registration                                                            £ 20.00

   NALC Subscription                                                                                             £ 95.38

   Cator Hall Rent (Oct-Jan)                                                                                    £ 48.75

It was proposed by Mr R Ford, seconded by Mr J Pennicott and agreed unanimously that these accounts be paid.

12.Other Agenda Items:

12.1: Further discussion on need for Long Term Plan: Mr Ford revealed that no suggestions of items for inclusion had been received as a result of the fist Parish Council newsletter.Mr Ford offered to draw up a draft plan to form the basis of discussion at the next meeting.

12.2:Parish Clerk Vacancy update: The Clerk told Councillors that there had been expressions of interest but not actually applications so far but pointed out that Mrs Curry had put 7th March as the closing date for these.Councillors heard there were no arrangements in place for interviewing candidates so selected Wednesday 21st 7.30pm. in the Cator Hall.The Chairman instructed the Clerk to contacted those who had expressed an interest both to let them know of the interview date and encourage them to send their applications in.

12.3:Vacancy for Parish Councillor: The Clerk said that he had advertised the vacancy for the required number of days and had heard back from NSDC that no one had requested an election so the Council were free to Co-opt a new Parish Councillor. The Vacancy will be advertised in the next Eakring Echo.

12.4: The Clerk pointed out it was time for the annual Green Lane Inspection. As only he and Mr Brown of those present had ever done one he suggested that he took one of the never Councillors to show what it involved and Mr Pennicott agreed to participate.

13.Next Meeting:

13.1: There being no further business the meeting closed at 8.55p.m.

13.2: The next meeting will take place on Wednesday 14th March 2018 at 7.30p.m in the Cator Hall.

David Ottewell