Minutes of a meeting of the Parish Council held on

            Wednesday 14th March 2017 at 7.30p.m. in the Cator Hall.

Present:Mr R Brown,Mr,Mr T White, Mr J Pennicott, Mr R Ford, Cllr J Peck (NCC), Cllr L Tift (NSDC) and 7 Parishoners.

Apologies:Mr J Sweeney.

1.Councillors’ Declarations of Interest:

1.1: Mr Brown mentioned items related to purchasing the Cator Hall and Mr Ford 7.1. and 9.1.


2.1:The Minutes of the meeting held on 15th February 2017 were circulated prior to the meeting. It was proposed by Mr R Ford, seconded by Mr J Pennicott and agreed unanimously that they be signed as a true record.

3.Matters Arising:

3.1:Bilsthorpe Incinerator Planning Appeal update: Nothing to report.

3.2:Wind Farm: Nothing to report.

3.3:Dog Litter Bins: The Clerk reported that he had contacted NSDC and they allowed only dog litter bins up to 30lits( For health and safety lifting reasons of full bags) and recommended Glasdon. However they only do a plastic bin of that size (25lit) On contacting NSDC they will accept the 35 lit Fido style bin. These cost £174.48 plus VAT (total £209.38). The cost of collection is £1.95 per bin total £ 50.70 p.a. Mr Ford proposed that the Parish Council purchase three bins to be sited at the end of Tenters Lane, end of Brail Lane and the junction of Mill Lane Back Lane. The Parish Council agreed unanimously to this proposal. The Clerk pointed out that permission would have to be obtained from NCC Highways to site the bins on verges and that it would be better to order the bins after the end of the financial year.

3.4: Mr Pennicott explained that he and the Clerk had carried out the annual Green Lane inspection.. It was generally in good condition, a bit of rubbish and a little copising needed and he was willing to join a team to do that. There was some indication that a tree had been chopped down and removed and in the lay -by opposite some electrical casing had been dumped (This has been reported to NSDC).

3.5: Mr Brown mentioned that there had been a successful litter pick and he wanted to thank those who had taken part(Note in Eakring Echo).

4.Public Questions and Comments:

4.1:No one wanted to make a comment

4.2: Later in the meeting a Parishoner spoke up on another issue and mentioned that he had been in another village where a very successful annual event was the Church Gala and Mr White commented that Eakring had a number of years ago had its own Fete on the Playing Field.

5.County/District Councillors:

5.1:Cllr Peck told the meeting he had reported the condition of Kirklington Road, from National Grid to the A617, to Highways  and whilst he personally agreed the condition of the road is ‘poor’  he had received negative feedback from Highways that it did not meet the criteria for repair although Mr Peck said he had travelled along there since and a few pot holes did seem to have been filled in. He promised to keep on at Highways regarding this length of road. On the positive side he had reported potholes on the road out of the village towards the A614(filled in) and a broken drain at the junction of Main St/Kirklington Rd        ( mended)

5.2: Mr Ford said that NCC got a number of negative comments so he would like to praise them for their system of reporting streetlights out on the web site. It is most efficient and easy to use.

5.3:Cllr Tift explained issues with bin collection both about what could go in the recycling bin (it was suggested a list to households would help)  and issues with increased costs for the brown bins.Also about replacement bins if one was damaged and their size. Cllr Tift said a review of Refuse services was due and Householders would be asked for comments.

5.4: When Cllr Tift heard that the Parish Council had experienced problems with trees being cut down in the village she expressed surprise that the Parish Council were only notified by NSDC after permission had been granted and not consulted when an application had been made. She said she would investigate this system.

5.5: Cllr Tift was asked about the NSDC decision to seek a judicial review into the decision to grant planning permission to the Eco Homes. She said that she had been told that it was because of the position of the site being distinct from the village.


6.1:Correspondence at the meeting:

a.NSDC: Email from Lee Robinson (NSDC) to say investigating letter from Parish Council re concern about number of trees being cut down in Eakring and would reply in due course.

b.NCC:Resolution of Planning Application:Bilsthorpe Landfill Site,Brailwood Road, Bilsthorpe.

c.Tree Works:Ashling,Back Lane .

6.2:Correspondence Circulated:

a.Clerks and Councils Direct March

b.NSDC: Planning Committee Agenda 6.3.18.

c.NHS Mans &Ashfield:Commissioning Interventions Event

d. ditto                            :Urgent Treatment Flyer.

e.ElanCity:EVOLIS  Radar Speed Gun.


7.1:The following planning applications had been received and were discussed:


   Householder application for erection of a garden BBQ hut

   Hogwin House, Church Lane, Eakring.

After discussion a vote was called. For 3 Against Nil.


   Resubmission of 17/01925/FUL planning application for erection of 2 dwellings

   Land adjacent  Savile Count, Bilsthorpe Road, Eakring.

After the plans were examined and discussion held a vote was called.For Nil Against 4. The Parish Council felt that the external design remained as the previous proposal and as such their previous objections remained.

7.2:The following decision notice was received:


   We propose to remove a 14m section of hedgerow to facilitate access

   National Grid Transco Plc, Kirklington Road, Eakring.

   Full Planning Permission granted 21.2.2018.

8.Cator Hall:

8.1:Mr Brown, the Cator Hall Representative, said nothing had changed and he understood the CHMC were still set to resign. Mr Ford asked about contact with the Diocese following last month’s decision. Mr Brown said he had tried to contact Nigel Spraggins but had only been able to let him know that the Parish Council had decided to reopen negotiations to purchase the Cator Hall by leaving a message with his PA. Mr Brown explained because of his declared interest he felt unable to become directly involved in negotiations and things would have to wait until the Chairman returned. Mr Ford said he believed the decision had been made and we should get on with it. He proposed a small group of people to form a Committee to negotiate made up of a couple of Councillors and an outsider with experience. He said contact the CHMC and see if one of them is interested in joining the Negotiating Committee. It was pointed out that the CHMC were resigning at the end of the month but Mr Ford said this did not matter it was the knowledge and interest that was important. It was agreed to write to all current members of the CHMC and see who would like to be considered for the Committee. A 7 day deadline to be given as the Committee needed to be up and functioning. Mr Ford and Mr Pennicott agreed to be the two Parish Council members.

9.Recreation Ground:

9.1:The Chairman of the Playing Field Committee, Mr Sweeney, provided a copy of the Committees’ accounts which were given to each Councillor.In view of this it was proposed by Mr Robert Brown, seconded by Mr Tony White and agreed unanimously by those other Councillors eligible to vote that the money so far received as Community Funds from the Turbines (£ 37,5000) be transferred to the Playing Field Committee,

9.2: The Clerk asked about plans for mowing for the 2018 season. Councillors decided to seek a quote per hour from Marc Hazard as they were unsure how many hours would be needed in view of pending developments on the field.

9.3: The Clerk said that apart from long, very wet grass there was nothing to report.

10.Mompesson Cross:

10.1:The Clerk reported no new developments.


The following accounts were presented for payment:

     Clerk’s Salary                                                                                        £ 267.94

     Office Sundries                                                                                      £     6.90

     Donation to CAB Newark and Sherwood                                             £    50.00

It was proposed by Mr R Brown, seconded by Mr J Pennicott and agreed unanimously that these accounts be paid.

See also 9.1 above

The Clerk said his end of year calculation was a carried forward figure of £6484.33, not including reserved funds, which was £175.98 more than last year.

12.:Other Agenda Items:

12.1:Mr Ford presented a draft long term plan as a basis of discussion. He spoke to the document. He believed it presented something the Council could achieve and would benefit the village.There could be other priorities but the Council should have a vision. There was discussion of what section 5 might be, one suggestion being how to get more community involvement. After discussion  Mr Ford  proposed that the draft be adopted as the Parish Council’s plan. This was seconded by Mr Pennicott and agreed unanimously and it was agreed to make it an agenda item in future.

12.2:Parish Council Vacancy update: A candidate was present and due to be interviewed after the meeting.

12.3:Parish Councillor vacancy: One person had put their name forward and arrangements for Co-option will be made to take place at next month’s meeting.

12.4:The Clerk presented the Fixed Term Assets Register for review and signature. Mr Ford felt he required further clarification on its construction so it was agreed to contact NALC .

12.5:Mr Pennicott asked about the ‘Welcome to Eakring Signs’’ a subject that was raised by a Parishoner last month. Mr Brown said he had no further news and it was agreed to make this an agenda item for next month.

12.6: Mr Ford said that he noted that it was the Clerk’s last meeting and that as Mr Ottewell had served the Council for over 10 years he would like to thank him for his hard work. This was agreed unanimously.


13.1: There being no formal Council business open to the public the meeting closed: The meeting then reopened to interview a candidate for the position of Clerk. The Meeting finally closed at 9.30p.m.

13.2: The next meeting of the Parish Council will take place on Wednesday 11th April 2018 at 7.30p.m. in the Cator Hall.


David Ottewell