Minutes of a meeting of the Parish Council held on
Wednesday 13th. December 2017 at 7.30 p.m. in the Cator Hall.
Present:Mrs M Curry, Mr R Brown, Mr T White, Mr J Pennicott, Mr R Ford and 7 Parishoners.
Apologies: Mr J Sweeney, Cllr J Peck.
1.Declarations of Interest:
1.1: Mr Brown declared an interest in items relating to the purchase of Cator Hall.
2.1:The minutes of the meeting held on 8th November 2017 were circulated prior to the meeting. It was proposed by Mr T White, seconded by Mr J Pennicott and agreed unanimously that they be signed as a true record.
3.1: Bilsthorpe Incinerator: Mrs Curry revealed there was no new news to share.
3.2:Wind Farm update: Mrs Curry explained that an Invoice claiming 5years of money from 2013-2017 had been dispatched to HCP, the company now in charge of the turbines.
3.3:Mr Ford explained that the first Parish Council newsletter had been printed and distributed. Over 200 copies had been printed thanks to Mr Sweeney and it was a matter of waiting to see the response.
4.Public Questions and Comments:
4.1; The Chairman agreed to carry the issue of the Cator Hall to section 8 when she said she would allow public participation.
4.2:Paishoners asked about the Invoice to the Wind Farm. Mrs Curry explained that when the Farm was built it was agreed that the village of Eakring would receive an annual payment of £7,500 unfortunately with a number of changes at the Wind Farm and documentation issues, how to access the money and methods of payment have taken a great deal of effort to sort it out.
5.1: There were none present though Cllr Peck had sent Christmas Good Wishes to Everyone via the Clerk.
6.1: Correspondence at Meeting:
a.Details of new External Auditor: This is to be PKF Little John LLP.Fees: Nil on turnover under £25,000.
b.NCC:LIS Scheme: This has been passed to Mrs Curry to make application re Playing Field.
c.NCC:Planning Application Re: Bilsthorpe Landfill Site: Mrs Curry read details to Councillors who decided not to send comments to NCC.
d.NSDC: Planning Training: 22.1.18- Clerk explained details: will circulate and Councillors will inform if wish to attend.
e. CHMC: Minutes of Meeting 28.11.17.
f.NCC:Footpath Diversion- Clipstone No.16.
g.Tree Works: Grasmere, Back Lane.
a.JACS (UK) Ltd. Village Gateways.
b.NALCL Latest Data Protection Legal Briefings.
c.CAB Sherwood and Newark: AGM information and invitation 20.11.18.
d.NALc:Notice of NCC: Guidance Note on the Validation of Planning Applications.
e.Town and Parish Council Websites: Transparency Fund Applications.
f.Holocaust Memorial Day 2018.
g.NSDC: Review of Community Infrastructure Levy.
h.Police and Crime Comm: The Beat- Nov.
7.1: The following Planning Application had been received and returned:
Householder application for single storey rear extension
16, Triumph Road, Eakring
Circulated and returned 10.12.17
For 5 Against 2
8.1:As promised earlier, the Chairman closed the meeting so that Parishoners present, many of whom were members of the Cator Hall Management Committee, could ask questions of the Parish Council and put their points of view regarding the decision taken at the last Parish Council meeting not to continue at the present time with the purchase of the Cator Hall.
Mrs Curry and other Councillors clarified a number of points including that money was available to buy the Hall and they were not planning to spend it on anything else. If the Hall was not purchased then the lease could be renewed when it ran out but the Diocese had indicated that they would expect rent to be paid.
A point of view was expressed that at present the Diocese are going to do nothing so a compromise needs to be reached, initially by making an appointment to meet with Mr Spraggings.However we need to know the condition of the wall.A Parishoner said he had a contact who was a Structural Surveyor. Members of the CHMC said can we pay for a survey? Mrs Curry asked the views of the Parish Council. It was proposed by Mr Pennicott, seconded by Mr Ford and agreed unanimously by those Councillors eligible to vote to support such a course of action.The Clerk asked for clarification that the PC did not want him to arrange an appointment with Mr Spaggins until the Parish Council received the results of the survey from the CHMC.
8.2:Mr Brown explained that as the CHMC had all offered their resignations from March there was no one to take over the Number Club Lottery Licence. Two names were needed to sign the forms. It was agreed this was a valuable source of income and if there was a break, even for a short time, it might prove difficult to get it up to the same numbers. It was pointed out that constitutionally a Parish Council cannot run a lottery. After much debate Mr Brown offered to provide his signature so the lottery could continue.
9.1:The Chairman of the Recreation Ground Committee was not present so was unable to present an update.
9.2: The Clerk reported that he had visited the Field and everything appeared to be in order.
10.1:The Clerk said he had been up to the Cross and things were as previously discussed.
11.1:Accounts for payment:
Clerk’s Salary (October-December) £ 267.93
Office Sundries £ 6.00
McAfee Security £ 7.99
Eakring Echo Sponsorship £ 25.00
Marc Hazard- Playing Field Work £ 270.00
Christmas Event Expenses £ 87.00
(The Clerk explained this was £2 more than listed on the agenda)
It was proposed by Mr Pennicott, seconded by Mr Ford and agreed unanimously that these accounts be paid.
11.2 The Clerk presented to the Parish Council figures so they could decide their precept requirements for the financial year 2018/2019.These included Estimated Funds at 5.4.18 and a break down of how the Precept figure was arrived at for the present year. Before discussions began on the precept Mr Brown referred Councillors to Agenda item 12.2. He reminded them that they had said at the June Parish Council meeting that the Clerk’s salary should be increased to 4 hours a week.and he said that he proposed that this should be backdated. Mr Ford seconded this and it was agreed unanimously. The Precept composition began with allowances of £105 for hire of the Cator Hall.£1870(Clerk’s Salary),£105 (Office Expenses),Insurance(£280),Eakring Echo sponsorship (£25),NALC(£90),Bank Charges (£15),, Community Iniatives(£85), Cator Hall Insurance (£750),Election a/c(£100)Charity Donation (£30)and Audit Fee (£200) having their figures altered from last year.Discussion also took place regarding the Churchyard Maintenance Grant and the Grass Cutting on the Playing Field.It was concluded that For the financial year 2018/2019 Eakring Parish Council had a Precept Requirement of £4000 . It was proposed by Mr R Ford, seconded by Mr T White and agreed unanimously to request a Precept of Four Thousand Pounds Nil Pence for the year 2018/2019.
12.Other Agenda Items:
12.1.Mr Ford said he continued to believe in the need for a long term plan as he thought the Parish Council ought to be leading the village. It was agreed to place the item on the next meeting’s agenda.
12.2: Dealt with earlier.
12.3:Distribution of Salt Supplies. It was agreed that Mr White would take bags for Triumph Road and Brail Lane and Mr Brown would distribute bags to the Cator Hall, Mr Meanley and the junction of Back Lane, Church Lane. Mention was made of the path by the Old Post Office also being very slippery.
13.1; There being no other business the meeting closed at 8.45p.m.
13.2:There is no meeting in January so the next meeting of the Parish Council will take place on Wednesday 14th February 2018 at 7.30p.m in the Cator Hall.