Minutes of a Meeting of the Parish Council held on

                      Wednesday 12th June 2013 at 7.30 p.m. in the Cator Hall


Present: Mrs M Curry, Mr L Haslam, Mr R Howes, Mr R Brown, Mrs S Wilson, Mr P Lambert, Mrs J Chow, Cllr R Jackson, Cllr B Laughton and 5 Parishoners.

Minutes:The Minutes of the Meeting held on 8th May 2013 were circulated prior to the meeting.It was proposed by Mrs S Wilson, seconded by Mrs J Chow and agreed unanimously that these be signed as a true record.

Matters Arising:

1.Wind Farm Update: Mrs Curry said she was aware of two complaints raised regarding shadow flicker and the complainants had been directed to Jeremy Hutchinson  (Environmental Health Officer) at NSDC who would take up issues with the Company and if necessary the turbine will be shut down. The telephone number is to be given in the next Eakring Echo and would be a direct line. Mr Howes commented that there were complaints about excessive noise being experienced at the National Grid end of the village. Mrs Curry suggested contacting Mr Hutchinson.

Mrs Curry said she was preparing a letter to send regarding the Community Grant re: developments on the Recreation Ground including a Sports Hall.

2. National Grid Pylon Scheme: Mrs Curry announced that although this scheme had been granted approval she understood it would not be going ahead for 6-12 months, but that the promised Community Grant would be forthcoming in the meantime.

3. Neighbourhood Watch Update: Mrs Chow revealed that she had been in touch with the local beat office and there was a person who would be able to help,however, there was still a need for local volunteers.

4.Countryman Bus: Cllr Jackson told the meeting that the Wednesday bus  to Newark would continue albeit with a different bus and a different Company providing the service. From next week there will also be a Friday bus to Southwell.

5.Village Sign: It was agreed to go ahead with this scheme and to hold a competition in the autumn for designs for the new signs.

Public Questions and Comments:

The Meeting was closed for Parishoners to ask questions and make comments:

1.Mrs Woods asked if provision for ongoing (running) costs would be included in the development of a new sports hall on the playing field and Mrs Curry answered in the affirmative.

2.Mrs Woods pointed out that the perspex ‘telephone’ signs had been taken from the telephone box. Mrs Curry said the Parish Council were aware of this and planned to replace them and the Clerk agreed to look for new boards. Mrs Curry remarked that a volunteer, Mrs Angela Davey, was now looking after the telephone box and it was looking much better.

County/District Councillors:

1.It was remarked upon how much heavy traffic was using the Caunton Road and Mrs Curry asked Cllr Jackson if he could ascertain a timescale for the fitting of the promised ‘Not Suitable for Large Vehicle’ signs.


1.Thank you Card: from Mrs Bartle and Mrs Millward for the garden tokens presented to the editors of the Eakring Echo by the Parish Council prior to the May meeting.

2. Mompesson Cross: Email informing PC that long serving volunteer who maintained land around the Cross had decided to give up the task and enquiring if PC would now take up the job. Cllr Brown had kindly done it once on a temporary basis but it was pointed out that the land was at present privately owned and Mr Haslam offered to contact Eakring Farming to make arrangements.

3.Cycle Live Nottingham: news that Great Notts Bike Ride would pass through Eakring on 23rd June. Mrs Curry felt that this again gave insufficient notice to inform residents in the Eakring Echo and it was agreed to contact the organisers to make this point.

4.Tom Gibbons, solicitor Rothera Dowson: Enquiry did the Parish Council still wish to extend the Cator Hall lease as he had taken over as Southwell Diocesan solicitor ?- It was agreed unanimously to continue with the plans to extend the lease and the Clerk was instructed  to enquire if a longer lease was ever available.

5.NCC: County Council Civic Service 23 June, Southwell Minster- Councillors were asked if they wished to attend-no bookings.

6.NSDC: Farnsfield &Bilsthorpe Ward by Election 27th June. Notice of Poll.

7. Local Government Boundary Commission:Electorial Review of Newark and Sherwood- closing date for representations 5 August- PC decided that individual Councillors can respond if they wish.

8. NALC: Employment Seminar- 10 July.

9. Overhanging Hedges: Representation from Parishoner concerned about overhanging hedges on Kirklington Road between Pond Farm and Rose Cottage and by the allotments-discussed.

Items Circulated:

1.NCC: Nottinghamshire and Nottingham Waste Core Strategy- post hearing consultation on Main Modifications.

2. Police Commissioner: The Beat.


                           Application Number 13/000365/LBC

                           Replacement of Windows

                           Eakring Windmill, Wellow Road Eakring

                           Received and Circulated 25.5.13

The following decision notices have been received:

                           Application Number 13/00117/FULM

                           Erection of 6 T-Pylons, overhead lines, associated access

                           tracks and a detached storage, training and welfare building

                           to be used as part of existing Training Centre

                           Application Permitted Full Planning Permission Major 3.5.13


                           Application Number 13/00305/FUL

                           Householder application for two storey and single storey side

                           extension (following demolition of Conservatory)

                           Ivy Cottage Kirklington Road Eakring

                           Application Permitted Full Planning Permission 8.5.13


                           Application Number 12/01586/FUL

                           Householder application for errection of a door canopy to

                           the front

                           March Cottage Kirklington Road Eakring

                           Application Permitted Full Planning Permission 22.5.13


                           Application Number 13/00410/FUL

                           Conversion of a Cart Shed to a Office

                           Chestnut Farm Wellow Road Eakring

                            Application Permitted Full Planning Permission 29.5.13


                            Application Number 13/00409/FUL

                            Conversion and Extension of Finns Barn to form a dwelling

                            and removal of a tree

                            Finns Barn Chestnut Farm Wellow Road Eakring

                            Application Permitted Full Planning Permission 29.5.13

Cator Hall

Mr Brown gave details of the recent AGM including the appointment of Mrs Anna Woods as the Secretary. He also said that it was hoped to establish a new constitution. The AGM had heard that there was no money in their funds but that plans were in hand for fund raising events. Mr Brown reported that the Committee had expressed concerns that the Community Fund would by-pass the Cator Hall. Mrs Curry told the Parish Council she was in discussion with a party to try to obtain funds for the Cator Hall.

Explanation followed on how a hall on the Playing Field and the Cator Hall could operate in tandem and the advantages.

Recreation Ground:

The Clerk reported that the gate on Triumph Road had been lifted off its hinges and the lock hasp had been bent over. Thanks to Mr Haslam this has been put back in place.

The field has been mowed.


1.Approval of Audit:The Accounting Statements for 2012/2013(year ending 31.3.2013) were presented. It was proposed by Mrs S Wilson, seconded by Mrs J Chow and agreed unanimously that that these be accepted and were signed by the Chairman and Clerk on behalf of the Parish Council.

2.The Annual Governance Statement was approved by the Parish Council and signed on their behalf by the Chairman and Clerk.

                 NSDC Insurance                                                                           £ 177.18

                 Clerk’s Salary                                                                                £ 224.30

                 Office Sundries                                                                             £   13.04

It was proposed by Mrs S Wilson, seconded by Mr L Haslam and agreed unanimously that these accounts be paid.

Other Agenda Items:

8.30 p.m. Mr Matthew Lamb from NSDC Planning Department joined the meeting. He began by formally apologising for errors made by the Planning Department in relation to planning matters linked to the parish of Eakring. He went on to explain how 5the planning department works and answered questions raised both by Parish Councillors and by Parishoners. He also provided a list of direct telephone numbers to members of the planning department and a paper entitled Panning Services – Scheme of Delegation.

Mr Lamb also updated the Parish Council on the Bilsthorpe Solar Farm planning application for which Mrs Curry said it would be most appropriate for a village presentation to be provided as it was such a major development.

Cllr Laughton expressed the opinion that considering Eakring’s planning experiences over the recent years they both deserved and needed, and should expect nothing less than, an A* service from the planning Department in future.


There being no further business the meeting closed at 9.30 p.m.


David Ottewell

Clerk. 12.6.2013.