EAKRING PARISH COUNCIL

       Minutes of a meeting of the Parish Council held on

Wednesday 12th April 2017 at 7.30p.m. in the Cator Hall.

Present:Mrs M Curry, Mr R Brown, Mr R Howes, Mrs S Wilson, Mr T White, Mr J Sweeney, Cllr L Tift (NSDC) and 1Parishoner.

1.Councillors’Declarations of Interest:

2.Minutes:

2.1:The minutes of the meeting held on 8th March were circulated prior to the meeting. It was proposed by Mrs S Wilson, seconded by Mr J Sweeney and agreed unanimously that they be signed as a true record.

2.2: The minutes of the meeting held on 6th April were circulated at the meeting. It was proposed by Mrs S Wilson, seconded by Mr R Brown and agreed unanimously that they be signed as a true record.

3.Matters Arising:

3.1:Bilsthorpe Incinerator Planning Appeal update:Nothing to report.

3.2:Wind Farm update: The Chairman told the meeting that there was a new person administering the Community Benefit Grant on behalf of the Wind Farm Company; indeed she believed a new company was in charge of the  Organisation. It appeared their records were incomplete and they had asked for conformation of the Community Benefit arrangements. Mrs Curry explained to Councillor Tift that she had been dealing with the different Wind Farm Companies since a idea of a grant had first been raised in 2004. All the Parish Council had ever been sent was a letter in June 2013 from Ben Pollock confirming that the first 3 years money(£7,500 p.a.)  could be rolled up in a single payment towards the development of the playing field. Mrs Curry proposed to send a copy of this letter.Cllr Tift asked to be kept informed of developments.

There is nothing to report regarding the noise monitoring.

3.3:Mrs Curry said the letter to the Planning Inspector arguing the Parish Council’s case against the claim for costs by Mr Meanley for his planning appeal had been sent.

3.4: The Parish Council were in agreement that they seek a new solicitor.

4.Public Questions and Comments:

The meeting was closed so Parishoners could raise questions with the Parish Council.

4.1:A Parishoner explained the circumstances regarding his keeping a tractor at his property on Back Lane.

4.2: Concerns were raised about wheelie bins being left in the road. It was agreed to put a reminder in the Eakring Echo about where they should be placed.

4.3: Concerns were raised about dogs walking off lead on village roads. It was also mentioned about dog fouling. Mrs Curry said maybe a humorous letter should be tried for a change and offered to write one for inclusion in the Eakring Echo.

4.2: Correspondence was read from a Parishoner regarding a lowloader with corsas on spotted on Kirklington Road and questions related to delivery vehicles going to National Grid . Discussion followed. It was agreed to mention concerns to NG. A new’lorry watch’ would rely on a supply of volunteers.

5.County/District Councillors:

5.1:Cllr Tift asked about the development at the corner of Tenters Lane.

6.Correspondence:

6.1:Correspondence at Meeting:

a.Newark and Sherwood CAB: Formal request for Grant Aid in financial year 2017/18- The Clerk reminded Councillors they had allocated £50 in the Precept for this purpose and said he would  bring the issue up later in the year.

b.NSDC:Tree Works granted approval:Ryalls Farm, Main Street.

                                                               Briar Cottage,Church Lane.

6.2:Correspondence Circulated:

a.NCC: Seasonal Decorations Applications.

b.TESCo:Bags of Help Community Funding.

c.How Can Citizens Advice Newark and Ollerton Help Me?- Posters

d.NALCL Latest Version of Governance and Accountabil;ity Rules.

e.Beaumond House:Easter at the Castle-Poster.

f.Notts Police:How to Access Local Police Information and Engage with us Online.

g.CPRE: Best Kept Village 2017-Competition details.

h.NSDC: Planning Committee Agenda 22March

7.Planning:

7.1:Application No.17/00597/FUL

      Variation of Condition 2 Planning Permission 16/00883/FUL(Demolition of

      Southernmost Existing Cottage(No.2 Tenters Cottage) & Erection of

      Replacement Two Bedroom Cottage. Demolition of Derelict Outbuildings

      (Nos 1&2 Tenters Cottages)Erection of Pair of Two Bedroom Semi-Detached

      Cottages,Erection of Three Bedroom Detached Dwelling and Creation of New

      Access to No.1 Tenters Cottage) which requires that Phase B (Demolition and

      reconstruction of No.2 Tenters Cottage) should be completed before Phase C

     (New Pair of 2 Bedroomed Semi-Detached Cottages)  and replace with Condition

     That new pair of cottages cannot be occupied before the demolition and

     reconstruction of No.2 Tenters Cottages is complete.

     Tenters Cottages and Adjacent Site, Tenters Lane, Eakring.

The Parish Council discussed the application and a vote was called: For Nil Against 5. The reason the Parish Council felt unable to support the application was summarise by the Chairman when she said that  NSDC must have believed they had valid reasons for imposing the conditions when planning permission was initially granted. These conditions were in place when the site was sold and it did not appear that the situation had altered to cause a change to be made now.

8.Cator Hall:

8.1:Mr Brown, the Cator Hall Representative,said he had little to report except for a Wine Tasting that had been arranged to raise funds.

9.Recreation Ground:

9.1:Mr Sweeney, the Chairman of the Playing Field Committee, announced that he had arranged a meeting with a representative of Groundworks for next week.

9.2: The Clerk said he had inspected the field. It had been mown in the last week which was positive but sadly there were two sites at the edge where ashes had been dumped from fires. Mr Sweeney suggested the fires might actually have been on site?

10.Mompesson Cross:

10.1:Mrs Curry said she had been up to Mompesson Cross and the site was looking good. She believed a letter of thanks should be sent to the person looking after the area.

10.2: At the same time Mrs Curry mentioned that on her trips around the village she had noticed how nice the telephone box was looking. Other Councillor’s agreed  and the Parish Council asked the Clerk to write to express their appreciation of Mrs Liposits’ efforts.

11.Accounts:

!1.1:Accounts for Payment:

       Cator Hall Rent  (Oct-Mar)                                                                        £ 56.25

       Telephone Box Electricity                                                                         £ 38.39

It was proposed by Mr Sweeney, seconded by Mr Brown and agreed unanimously that these accounts be paid

12.Other Agenda Items:

12.1:The Parish Council recognised the need to update the Emergency Plan. Mrs Curry pointed out that a parish Councillor had previously had responsibility for this but Mr Haslam was no longer on the Councillor. No other Councillor offered to take the role so as a first step the Chairman suggested the Clerk place a request in the Eakring Echo for residents with the requisite skills or equipment to contact the Council so they could be included on an updated list. She also suggested that maybe a resident might be found to coordinate the Emergency Planning.

12.2:Consideration of Insurance Arrangements 2017/18: The Insurance is due for renewal on 1st June and NSDC will be asking if we wish to renew imminently. Mrs Curry pointed out that there had been problems recently and help had not been forthcoming. At the very least a breakdown of what the policy covered should be supplied. The general feeling was that other sources of insurance should at least be explored before the next meeting. One suggestion was to contact NFU Mutual as they had a village office and it was good to support local businesses.

12.3:Councillors’ Obligations: The Clerk explained the rules on attendance  and absences.

12.4:Mr Brown mentioned that a number of Parishoners had asked him about the whereabouts of the interpretation board. Mrs Curry said she would speak to the person who had carried out repairs to it .

13.Next Meeting:

13.1:There being no further business the meeting closed at 8.40p.m.

13.2:The next meeting will take place on Wednesday 10th May 2017 after the Annual Parish meeting and the Annual Parish Council Meeting which begin at 7.30 p.m. in the Cator Hall.

 

D Ottewell

Clerk

12.4.2017.