EAKRING PARISH COUNCIL

DRAFT

                   Minutes of a meeting of the Parish Council held on

            Wednesday 10th February 2016 at 7.30 p.m. in the Cator Hall.

Present:Mr R Brown (Acting Chairman), Mr T White, Mr J Sweeney, Mrs N, Kirk, Cllr R Jackson (NCC), Cllr L Tift (NSDC),4 Parishoners and 3 Guests. Mr R Howes  joined the meeting at the end.

Apologies:Mrs M Curry, Mrs S Wilson, Mr R Howes.

1.Councillors’ Delarations of Interest:

1. Mrs N Kirk for 12.3

2. Mr R Brown for issues relating to purchase of Cator Hall.

2.Minutes:

2.1: The Minutes of the meeting held on 9th December 2015 were circulated prior to the meeting. It was proposed by Mr J Sweeney, seconded by Mrs N Kirk and agreed unanimously that these be signed as a true record.

3.Matters Arising:

3.1:Bilsthorpe Incinerator Planning Appeal: The Inspector’s findings have now been passed to the Secretary of State who  has until April to announce his decision. Mr Brown said it is a ‘wait and see’ situation.

3.2: Wind Farm update: Mr Brown explained that new sound recordings are to be taken using different criteria but the site of the houses to be used was not known.

3.3: New Parish Council Computer update: Mr Brown told the Meeting that the proposed cost of the computer and printer had risen because the original model was no longer available and various offers had changed. He asked if the Parish Council would be willing to add funds to those already available. Cllr Jackson said that he would make a grant of £200 from his County Councillor Fund to the Parish Council towards a Computer and printer.

3.4: Tree Cutting on Green Lane and exchange for Hawthorn whips: The cutting of trees by Ground Control has been completed and as agreed wood has been left. In exchange the Parish Council has received 300 hawthorn whips plus rabbit proof guards and canes. After discussion  it was decided to form a working party to plant the whips on the playing field in the next week. Mr Sweeney to co-ordinate.

4.1:Public Questions and Comments:

4.1: It was mentioned that the work carried out on Green Lane was done to a very high standard.

4.2:The recent dumping of a large number of  tyres on Eakring Road received comments as did the fly tipping of a fridge on Kirklington Road today. The Clerk said he would be reporting the incident tomorrow and the good news was that the recent large number of bags of rubbish dumped at the bottom of Stonish Hill had been investigated by an Inspector from NSDC and an address had been found inside.

5.County/District Councillors:

5.1: Cllr Jackson said he understood there was some concern about speeding on village roads. It was explained that speed limits at present differed between the major roads such as the A614 and the narrower roads to and from the village and some of the local villages were being used as fast cut throughs .

5.2: Cllr Jackson said devolution talks were ongoing.

5.3: Cllr Jackson thought the NCC budget was likely to be close to 2% and up to 4% if the social element was included. He believed the police and fire element would also go to their limits.

5.4: Cllr Jackson said the new operating arrangements for NCC Highways would now be from 1st July.

5.5: Cllr Tift apologised for not attending the Parish Council meetings previously. She said that she had kept in touch with RAGE and the Incinerator Inquiry.

5.6: Cllr Tift said the NSDC budget would be set on 10 March.

6.Correspondence:

6.1:Letter from Eakring WI: An Invitation to the Chairman and members of the Parish Council to attend the dedication of the Mompesson Cross Plaque-Saturday 16 April-12.00 noon

6.2:Tree Works: a.Bleak House, Kirklington Road.

                           b.Land at Newark Road.

6.3: Items Circulated:

a.Environment Agency:Heating Oil Tank poster.

b.NSDC:Planning Committee: meeting agenda 5.1.16.

c.Veolia: Environmental Trust Announces 2016 deadlines.

d.Nalc:Sources of Funding Bulletin.

e.NALC: HM Queen 90th Birthday Celebration Beacons

f.CPRE: Public Meeting on Green Belt in Gedling 16.1.16.

g.NSDC: Invitation to New Year Celebrations of Newark and Sherwood 7.2.16.

h.NCC: Consultation on Validation of Planning Applications 21.1.16 to 10.2.16.

i. NALC: Updated List of Internal Auditors.

j.NSDC: Planning Committee Meeting agenda 2.2.16.

k.NSDC: Chairman of NSDC Civic Evening(application for available).

l.NALC: Petition for Parish Council riht to appeal Planning Decisions.

m.CVS: Forces ,Friends and Age UK Notts posters.

n.NSDC: Register of Electors 2016.

o.CVS: Non NCC Funding.

p.NALC: Harry Johnson Award 2016.

q.NCC:Nottinghamshire Minerals Local Plan Submission draft.

r.NALC: County Associations(Parish) Consultations.

s.NALC: Audit Arrangements opting out-2 Emails.

t. Beaumond House: List of Events.

U: Groundwork: Newsletter

7.Planning:

7.1; The following planning decision notice had been received:

       No. 15/01993/FUL

       Householder Application for Single Storey Side Extension

       Apple Cottage, Bilsthorpe Road, Eakring.

       Permitted Full Planning Permission 15.12.2015.

8.Cator Hall:

8.1: Report from Cator Hall Representative: Mr Brown had nothing to report except that the CHMC were due to meet tomorrow(11 Feb).

8.2: Mr Brown suggested that a letter should be sent to Mr Spraggins at the Diocese Offices to see if the two outstanding issues before the Parish Council could consider purchasing the Hall i.e. registration of the Hall with Land Registry and action on mending the wall between the Cator Hall Grounds and the Rectory Grounds, had been dealt with by the Diocese.

9.Recreation Ground:

9.1:Report from Chairman of Playing Field Committee: Mr Sweeney told the Meeting that approval had been received for a grant from National Grid for the field. He said Planning Permission was not required. Mr Sweeney said that consideration was still being given to the type of development as it must cater for more than one group of people.

9.2: The Clerk said the overhanging branches of the hawthorn thee had now been removed. Mr Sweeney said the Playing Field Committee would consider the most appropriate type of fence for the gap.

10.Mompesson’s Cross:

10.1: Mr Brown revealed that Mr Gresswell from Eakring Farming  had delivered a load of tarmac chippings and these had now been placed on the steps up to the Cross. He explained that a Parishoner had raised concerns about the posts retaining the steps and the positioning of the way marker post near the new interpretation board; issues that needed to be looked into. In addition the bridge over the dyke towards the Cross still had a surface that tended to become slippery in wet weather. He said that Mrs Curry had found a source of anti-slip metal strips at c.£4.50 each. It was agreed unanimously to purchase these.

10.2: Mr Brown said that he would like to thank Mr Colclough on behalf of everyone for fixing in place the new Mompesson Cross sign.

11.Accounts:

11.1: Accounts for Payment:

         NALC Subscription 2016-2017                                                            £  83.16

         Recreation Ground Tree Cutting (Robert Marshall and Sons)             £150.00

         Christmas Tree Light up Expenses                                                      £  61.15

It was proposed by Mrs N Kirk,seconded by Mr J Sweeney and agreed unanimously that these accounts be paid.

12.Other Agenda Items:

12.1:Update of Fixed Assets Register: The Clerk presented a copy of the current register and suggested that the Defibrillator (£842) and the Cabinet for the Defibrillator(£540) acquired this financial year needed to be added to the register taking the total from £1957 to £3339. If no other amendments were proposed he would present an updated Fixed Assets Register at the next Parish Council meeting for approval.

12.2: Neighbourhood Watch: Mr George Collins, member of Neighbourhood Watch Management Board, had been in touch. He suggested ways to help the Scheme in the Village such as providing the use of the Cator Hall and printing services. Mrs Chow , who tried to re-establish the scheme in Eakring in 2014 was contacted by the Clerk. She said that only a few people have signed up. She will try another campaign in the Eakring Echo. She is aware she can approach the Parish Council if she feels they can be of assistance.

12.3: Proposed Eco Housing Development: Mr Christopher Parsons,Miss Louise Parsons and Mr Simon Tilley joined the meeting. They displayed some updated plans for the proposed Eco Housing project on land to the south of Bilsthorpe Road and Mr Parsons explained the plans. He told the meeting he had been round the village to invite all residents to an exhibition in the Cator Hall on 24 February and had received a positive response to date.There was an opportunity for Parish Councillors to ask questions.

13.Next Meeting:

13.1: There being no other business the meeting closed at 8.40p.m.

13.2: The next meeting will be on Wednesday 9th March at 7.30p.m in the Cator Hall.

David Ottewell

Clerk

10.2.2016